Free Meeting Agenda & Minutes Template (Excel)
A ready-to-run agenda and minutes workbook for teams, agencies and growing businesses — the agenda times itself, decisions go on the record, and every action is tracked to done.
- An agenda that times itself — set one start time, give each item minutes, and every start cascades. Finish time shows live.
- Decisions on the record — what was decided, the context, and who owns it. "Why did we do that?" gets an answer.
- Actions tracked to done — owner, due date and a clean status dropdown, with open actions counted live.
- Colour-coded & tidy — Done turns green, In progress amber, Not started grey. Status at a glance.
| Start | Agenda item | Owner | Duration (mins) |
|---|---|---|---|
| 09:30 | Welcome & agenda check | Alex | 5 |
| 09:35 | Wins & numbers | Priya | 10 |
| 09:45 | Blockers & risks | Sam | 10 |
| 09:55 | Decisions needed | Alex | 15 |
| 10:10 | Actions & owners recap | Jordan | 5 |
| 10:15 | ＋ add item… |
Preview of the actual template — set the start time, type durations, and every start, the total & the finish time recalculate. Three tabs inside: Read Me, Agenda, and Minutes & Actions.
Everything you need to run a meeting that ends on time
Built by people who sit in too many meetings — not a bare spreadsheet. Open it and start typing.
An agenda that runs to time
Give each item minutes and the sheet works out when everything starts — and when you finish. Overrunning becomes a choice, not a surprise.
Minutes worth keeping
Every decision logged with its context and an owner — so three months later, "why did we do that?" has an answer you can point to.
Actions tracked to done
Owner, due date and a status dropdown on every action. The open-actions counter stays live until the list reads zero.
Reuse for every meeting
Save a copy per meeting or clear and go again. Standard .xlsx — it opens in Excel, Google Sheets and Numbers.
Up and running in two minutes
No setup, no login, no learning curve.
Download & open
Grab the .xlsx and open it in Excel (or Google Sheets / Numbers). It just works.
Set the agenda
Name the meeting, set the start time, list items with owners and durations — every start time cascades and the finish time appears instantly.
Log decisions & actions as you go
During the meeting, record each decision and assign actions with owners and due dates. Update statuses until open actions hits zero.
Free meeting agenda & minutes template — questions
Yes — completely free. Fill in the short form above and the Excel file downloads straight away. No payment, no trial, no card.
We make Landing — the platform that replaces the 40-tool stack. Giving away genuinely useful templates is how we introduce ourselves: most people just keep the spreadsheet, and some later want the platform. That's the whole trade.
Yes. It's a standard .xlsx file, so it opens in Microsoft Excel, Google Sheets and Numbers. The formulas, dropdowns, colours and counters carry across.
You set one start time and give each agenda item a duration in minutes. Each item's start time is calculated from the previous item — change any duration and every start time, the total and the finish time update instantly. No formulas to write.
More free tools
Grab another — all free, no signup to browse.
Meet Landing — minutes that write themselves
A template is a great start. Landing's AI meeting notetaker joins your calls, records, transcribes and drops the actions straight onto your board — agendas, minutes, actions and 40+ tools, all connected instead of duct-taped together.
See Landing in action →